How to Be Effective in Video Meetings and Presentations: Adjusting Your Communication Style
Video conferencing can be an extremely effective way to hold meetings and deliver presentations. People tend to try to focus solely on the meeting and ignore distractions because their face is zoomed in on, they are probably less likely to be looking at other devices or whispering to someone next to them.
With more people than ever conducting business from home, the use of video to hold meetings, media interviews, sales presentations, and investor pitches is becoming the norm. Even after social distancing measures are lifted, many business leaders are predicting that the use of video conferencing will replace many in-person meetings going forward for reasons of health, cost-savings, and efficiency.
This is part 1 of our series of blog posts to provide tips on not only how to set up your environment, but also the shifts you need to make to communicate effectively in video meetings and presentations.
On a recent trip to Denver, my husband and I flew Spirit Airlines. If you’re not familiar with Spirit Airlines, imagine the most basic, no-frills, charge-you-for-everything airline you can fathom. That’s Spirit. Apparently, even a seat-back pocket to stow your goods while you fly is too much to ask, so there are a few bungee cords crisscrossed across the back of the seat in front of you to hold whatever is large enough to not fall through the giant empty spaces it leaves. The experience is so spartan that it’s actually kind of funny, and a sense of humor goes a long way when you’re known as one of the cheapest airlines around, as we were about to find out.
The pre-flight safety speech started out on an unusual high note when the friendly-sounding airline attendant said, “For those of you who swore you would never fly Spirit again, welcome back.” We could relate to that. After flying Spirit last year, I told my husband we should never fly it again, but when it turned out that a Spirit flight was our best option for the short 2-hour flight to Denver, we decided I would be okay. Clearly, we were not alone in our decision-reversal.
Investor pitch competitions can be a great way to be seen by potential investors, build your network and, if everything aligns well, win some prize money for your startup.
Last night the winner of the Women Founders Network 2017 Fast Pitch competition was Sashee Chandran, the founder of Tea Drops. I was ecstatic because I was her pitch coach. As a coach and trainer, there’s nothing more gratifying than when you see the people you work with do what it takes to excel and reap the rewards of their hard work.
If you will be making important investor presentations, sales presentations and/or public speeches, and you want to come across powerfully, effectively and naturally, you must know how to prepare for presentations.
Here are a few of my presentation tips:
Giving back to the community in various ways has always been important to me, especially when it comes to education. Last Thursday I visited Ánimo Leadership Charter High School, where I made a presentation about my work and career path to become a media trainer and presentation trainer. This was all done through Youth Business Alliance, an organization that connects people in the business world with local schools to expose students to a variety of careers and advice they might not have access to otherwise.
I was impressed with the depth of the students’ questions and their willingness to participate in the practice college interviews I conducted to give them a feel for the work I do as a trainer. Of the two students who volunteered for the practice interviews, one wants to study aeronautical engineering and the other wants to pursue criminal justice because she’s passionate about protecting individuals’ rights when dealing with the judicial system. Encouraging and guiding students like this was a true pleasure.
If you’re interested in speaking or getting involved with Youth Business Alliance in other ways, visit https://www.youthbizalliance.com/speakers
Verbatim memorization of a speech or responses to interview questions can detach you from your content and from the very people you’re trying to reach; the audience, the interviewer, investors.
Memorization places your focus on remembering exact words and phrases, instead of where it should be, which is on communicating your ideas or information with emotion and effectiveness.
1. Above all else, get your employees/contractors trained to reflect and embody your company’s brand and work ethic, or nothing will be done to your standards.
2. Every promotional piece of content you put out into the world should have a strategy behind it.